Arrival and Departure

Frequently Asked Questions

  • The last day of programming is on the last listed date of the session. For example, Middle School Debate Session 1 (June 21-26) has a final day of programming on June 26 with most students departing in the evening (exception would be due to travel). 

  • Yes. All dates listed for programs are active instructional dates, which can include weekends. 

  • Please contact John Meany, john.meany@cmc.edu, if you require special arrival or departure times or have conflicts during the program (e.g., doctor’s appointment). It is possible to accommodate slightly later arrivals and early departures without interfering with a student’s instructional programming. It is quite common for a small number of students to arrive after 2:00 PM on the opening day or even on the second day of a session, particularly those with personal and travel scheduling conflicts. Staff are assigned to register and integrate late arriving students. It is not possible to accommodate requests for early arrival or late departure – conference space is only available during the listed times for the summer programs. Facilities, including dormitory spaces, are strictly regulated for other summer programs scheduled at Claremont McKenna College.

Arrival

Arrival and registration is the first listed date of a session. For example, Middle School Debate Session 1 (June 21-26) begins with arrival, registration, and instruction on June 21.

Arrival and registration is from 12:00-2:00 PM for ALL Claremont Summer sessions. Please do not arrive before that time; facilities are not yet available. Please have lunch before arriving on campus. The first meal for each session is dinner; it is available to commuter and residential students and summer debate and leadership communication staff.

You will receive an email about 3 weeks prior to the start of your session confirming the drop-off location for program registration and dormitory for residential students, as well as sites for nearby parking.

There is a campus map to locate dorms, available online (https://www.cmc.edu/about/campusmaps). There is a welcome reception during registration; campus tours for participants begin at 2:00 PM. Families depart at that time.

The primary program departure for all sessions is the evening of the final listed session date. For a program scheduled from June 21-26, the primary departure is in the evening of June 26, 5:00-8:00 PM. Academic programming concludes at 5:00 PM that day (e.g., June 26). For travel convenience, students may request permission to stay until the following morning (final departure day, or, in the example, June 27). The substantial majority of students depart the previous evening, during the primary departure time.

Please contact John Meany, john.meany@cmc.edu, and Maya Kurkhill, mkurkhill23@cmc.edu,  no later than one week before the start of your program to request a stay on the final night. Final departure for all guests is 9:00-10:00 AM on the final listed date of a program (e.g., the dorm must be empty and returned to campus facilities for other summer programming by 10:00 AM on that day).

Departure

On the first day of programming, all students arrive between 12:00 PM and 2:00 PM for registration. On subsequent days, commuters arrive between 8:30 AM and 8:50 AM.

Commuting students depart at 8:50 PM on the opening day and any time between 5:00-8:50 PM on subsequent days. Commuting students may stay for dinner and optional evening instructional and recreational programming every day of their program. The 5:00-8:50 PM time block is for the convenience of families who might need to make different decisions each day about evening pick-up due to other activities and programs, scheduling activities and appointments for siblings, work schedules, etc. All commuting students must depart by 9:00 PM or must be charged as residential students.

Commuters: Daily Arrival and Departure

Flying in?

General Air Travel Information

If you are traveling by air, make arrangements to fly to LA/Ontario Airport (in Ontario, only 10-15 minutes from Claremont). If you fly to LAX, you may want to contact us for information on ground transportation – Claremont is about 35 miles east of Los Angeles. Ride share and taxi options are readily available.

The summer institute will not transport students in private vehicles (it is possible that arranged transportation may include private hire vehicles, e.g., Uber/Lyft). You may request that a member of the staff meet you at Ontario Airport. Contact John Meany, john.meany@cmc.edu, at least one week prior to your arrival to make this request.

If you request an escort to the campus, about a week prior to your flight, institute staff will contact you. At that time, you will give the flight itinerary and cell phone contact information for the traveler(s) and parents; you will receive the name and cell phone number of the staff member meeting the traveler(s) at the airport, as well as at leas one additional institute staff contact cell phone number.

There is a central stair/escalator/elevator exit for passengers arriving at Ontario Airport. Passengers from all gates move through the same exit to the baggage claim and ground transportation. The staff member will meet the traveler(s) at the bottom of the stairs/escalator/elevator but everyone will have cell phone information to ensure timely contact.

After meeting, the staff member will travel with the student via public transportation or ride share to the campus and registration. The same service is available for departure. There is a flat rate for the service, which includes the cost of public transportation (shared van or taxi). The cost is $40 for one-way transportation and $80 for round trip. This service is only available for those using Ontario Airport.

Departure Date for Air Travel

Parent(s)/guardian(s) may request for a student to stay an additional night at the dorms to accommodate travel while still allowing the student to participate in the full, last day of programming. For example, a student attending Middle School Debate Session 1 (June 21-26) may stay the night of June 26-27 in order to take a flight on June 27. The final departure (the day after programming ends) is at 9:00-10:00 AM (e.g., the dorm must be empty and returned to campus facilities for other summer programming by 10:00 AM on that day, or in the example, on June 27).

Requests must be made at least one week in advance to John Meany (john.meany@cmc.edu).